Run the Echo Cycle

Echo Pulse is designed to be fast, simple, and insightful. But its success depends on more than just sending it out—how and when you communicate it makes all the difference. The way you introduce Echo Pulse, share results, and follow through with action shapes employee trust and boosts participation.

The plan below outlines a recommended monthly rhythm for using Echo Pulse effectively. It’s based on proven practices that help organizations keep momentum, build credibility, and create real change.

If monthly timing doesn’t suit your company, use this framework as a starting point and adjust it to match your team's needs. What matters most is a consistent, thoughtful approach—whatever frequency you choose.

Monthly Echo Pulse Cycle

🗓️ WEEK 1 – Prepare & Launch

Day 1️⃣ Prepare & Plan Communication

Day 2️⃣ Launch the Pulse

⌚ Timing

Day 3️⃣&5️⃣ Reminders

📊 WEEK 2 – Analyze & Share Results

Day 1️⃣ Review insights

Day 2️⃣&3️⃣ Plan actions

Day 4️⃣ Communicate results

🔁 WEEK 3–4 – Take Action & Close the Loop

🗓️ WEEK 1 – Prepare & Launch

Day 1️⃣ Prepare & Plan Communication

Prepare Initiative and list of people you want to send the Pulse - update leavers and new commers.
Start with the Quick Scan, in case of the second or any further round, a pick the topic based on Quick Scan results and your current priorities.
Align internally on who communicates what (announcement, reminders, results, next steps), what time and which channel is the most appropriate.

Day 2️⃣ Launch the Pulse

Send an email or Slack message with following information:

💬 Start with the 'What" and the "Why"

Let people know what is coming their way and your intentions. Why do you care about their honest inputs on that specific topis? Express that you genuinely want to understand how they feel at work and you intend to make it even better.

⏱ It's fast and easy

Emphasize it takes just 3 minutes and no preparation is needed, so there’s really no barrier to complete it.

💡 Tips to promote it:

▶️ Send a calendar blocker for 5 minutes. Call it “Give your feedback – quick Pulse (3 min)” to signal how easy it is.

▶️ Use personalized nudges to promote how fast and easy it will be: e.g., “Give us 3 mins of feedback while it’s heating up your snack🍕”

▶️ Pair it with a routine: Connect Pulse completion to things like team check-ins, Monday standups, or Thursday retros.

💣 Deadline

A short deadline drives quick action. Most people respond within the first 48 hours. Longer windows feel less urgent, and people are more likely to forget. Each Pulse is open for 7 days response window, but 2–3 days are recommended.

🔍 Be transparent

Explain anonymity, what happens with the data, and where/when the results will be shared.

📅 Results and next steps

Give them a hint when they will see the results and action plan.

🗣 Speak plainly and keep it short

Skip HR jargon—use simple, human language.

🤝 Get leadership involved

A short endorsement from top leaders or direct managers builds credibility and sets the tone.

Sample message for introducing Echo Pulse to leaders ⬇️

Subject: 👋 Echo Pulse is launching – here’s how you can support it

Hi everyone,

Between [insert date], we’re launching Echo Pulse – a short 3-minute survey to help us better understand how people in our teams are feeling, what motivates them, and what might be getting in their way.

🔔 What you need to know:
HR will send out a company-wide message via Behavera, but your support as a leader makes a big difference. A quick reminder in your team meeting or Slack can really boost participation and engagement.

🔍 Why are we doing this?

- Engaged teams perform up to 20% better. Disengaged teams lose the equivalent of a full day of work per week.
- Only 1 in 8 people openly share concerns. Without a safe space, others stay silent.
- We have a responsibility to listen – even to what’s not being said out loud.
- This is best practice in modern companies – 72% of companies over 50 employees in Western Europe use pulse surveys regularly.

💡 Why it matters for you as a leader:

- Spot early signs of disengagement – before motivation drops or someone key leaves.
- Build trust – just launching the survey signals that feedback is welcome.
- Get clear next steps – you’ll receive aggregated data and concrete suggestions based on identified risks.

🛠 How you can help:

- Mention the survey briefly in your team meeting or send a short reminder in Slack.
- Encourage honest, open feedback – let your team know their input matters.
- Support interpretation – once results come in, we’ll share insights and suggestions with you.

Thanks for helping us make this meaningful! 💬

Sample message for introducing Echo Pulse to employees ⬇️

Subject: How are you doing at work? Help us find out.

Hi everyone,

We want our workplace to be not only productive but also a place where people feel good. A space where everyone can grow, focus, and collaborate.

That’s why we’re launching Echo Pulse by Behavera – a regular, quick, and anonymous survey that helps us better understand what supports your performance and well-being at work.

💡 Why it’s worth participating:

It gives you space to share what energizes you – and what could be done differently.
It helps us build an environment that supports your growth and everyday well-being.
Your voice drives real change – we’re not just fixing things retroactively, we’re shaping the future.

✅ What to expect:

⏱ Just ~3 minutes
📱 Accessible on mobile
📊 Results will be shared only as a team summary
🖥️ Aggregated results will be presented at next week’s Town Hall

🕐 Please fill it out by: [insert date]

Thank you for helping us build a workplace where people can thrive, collaborate, and be themselves.

We look forward to hearing your thoughts!

⌚ Timing

As each Pulse is ultra-light, ultra-fast and mobile-first people can fill it out while commuting, waiting in line for coffee, heating up lunch, or even taking a short break. But timing still matters if you want a great response rate. Our clients report 85% response rate on average.

✅ Best Day & Time to Launch

Tuesday or Wednesday, mid-morning (9:30–11:00) or early afternoon (13:00–15:00)
Mid morning & mid week is the sweet spot: people are settled into their week but not yet overwhelmed. Energy and focus are higher, and they’re more likely to respond right away.

🚫 Worst Day & Time to Launch

Mondays
People are catching up after the weekend. Priorities are elsewhere.
Fridays
Energy dips, and many are mentally in weekend mode. You risk being ignored or forgotten.
Right after lunch

Day 3️⃣&5️⃣ Reminders

To help you keep response rate high without extra manual work, Behavera automatically sends two Pulse reminders to employees who haven’t yet responded:

Day 2 at 8:00 AM – a gentle nudge the morning after the Pulse is launched
Final day at 8:00 AM – a last reminder before the response window closes

💡 Tip:

Support these automated reminders by reinforcing them in your main communication channels—such as Slack, Teams, or internal email. A personal nudge or quick message from a manager often makes all the difference in boosting response rates.

Let people know: "It only takes 3 minutes—and your voice matters!"

📊 WEEK 2 – Analyze & Share Results

Day 1️⃣ Review insights

1. Dive into the Behavera Dashboard

Check for key themes, strengths, and potential risks. Focus on both what’s working and what might need attention.

2. Ask the Right Questions

Reflect as a team or individually:

What are people saying?
What are we doing well that we should keep doing? Is there someone who deserves a shout-out or recognition?
What needs immediate attention? Are there any signs of dissatisfaction or risks that need to be addressed fast?
What changes are realistically possible now? Consider your current budget, capacity, and business goals.
What should we plan for the next quarter or year—and why?

💡 Pro Tip:

Review the results as soon as they’re available. The insights are fresh in everyone’s minds, and you’ll keep the momentum going for smart, timely decisions.

Day 2️⃣&3️⃣ Plan actions

Once you've reviewed the Echo Pulse results, it’s time to act. Here’s how to move forward in a way that builds trust and drives real impact:

🎯 1. Prioritize 1–2 Realistic Improvements

Don’t try to solve everything at once. Focus on a few meaningful actions that are doable now—and that will matter most to your people.

🤝 2. Align with Managers and Leadership

Ensure everyone’s on the same page. Discuss the findings together and agree on who leads which actions.

🗣️ 3. Prepare Honest Communication for Your People

Share what you heard and what you’re doing next.
Be honest about what can’t be solved immediately (e.g. due to budget or capacity).
Let them know when you’ll revisit unresolved topics.

✅ 4. Follow Through on Feedback

Even small changes based on real input show people they’re heard and respected—and that their feedback has power.

🏁 5. Focus on Experiences, Not Scores

Avoid chasing high engagement scores or setting numeric targets. Instead:

Focus on creating a better everyday experience for your teams.
Encourage authentic responses—they give you the most value, even when they reveal tough truths.

Day 4️⃣ Communicate results

Make the most of regular monthly events—like Town Halls, team meetings, or internal newsletters—to keep everyone informed and engaged.

📈 Share Progress Over Time

Keep people in the loop by clearly communicating:

What actions you’ve taken based on last month’s feedback.
What changed as a result and how it’s impacted the team or company.
Key findings from the latest Pulse—what’s working well and what needs attention.
Planned next steps and the timeline for implementing them.
Where and when updates will be shared next.

📊 Share Engagement Score & Response Rate

Use these metrics to show participation and transparency—but emphasize that numbers aren’t the goal.

🏁 Authentic input matters more than perfect numbers

Remind everyone that Echo Pulse isn't about chasing high scores—it's about creating a workplace where people feel heard, valued, and empowered.

❓ Create Space for Q&A

Always allow time for questions and open discussion. This helps you:

Receive real-time, candid feedback
Clarify decisions and reasoning

🔁 WEEK 3–4 – Take Action & Close the Loop

Once you've communicated the latest Echo Pulse results, keep the momentum going with these four simple steps:

1️⃣ Implement Changes

Now’s the time to turn plans into action. Empower teams and managers to try out realistic, meaningful improvements—no matter how small. Even small wins build trust.

2️⃣ Track Progress

Keep an eye on how things are evolving. Are changes having the intended effect? Is there any new feedback coming in informally? Stay tuned and ready to adapt.

3️⃣ Keep People Informed

Don't wait for the next Pulse to communicate progress. Use your usual channels—Slack, email, weekly meetings—to share quick updates like:

✅ What’s already improved

🔄 What’s still in progress

🎯 How feedback influenced the direction

Even a short message once a week reminds people their voice matters.

4️⃣ Use “You Said / We Did” Stories

Show concrete examples of feedback turned into action. These stories make the process real, human, and motivating—and they’re one of the most powerful ways to increase trust and future engagement.

Google Sites

Report abuse